Course Lists

Course Lists Tab

Add or Edit Catalogs, Categories, and Courses

To control the order that Anthology Student uses when a course appears more than once in the course fulfillment order used for the degree progress audit (DPA), you should configure the orders for the following in your course list.

• Categories
• Courses
• Elective pool courses

The order you specify here for the categories is the order in which they will be displayed on the DPA. Within the categories, Anthology Student displays:

• First, the required courses in the order specified
• Then, the elective pools in the order specified

When you add categories, courses, and elective pool courses to existing course lists, Anthology Student automatically assigns the next available number in the order.

For example, if you have 2 existing categories for a program version and you:

• Did not specify an order, Anthology Student assigns the new category to 1
• Did specify an order with the categories in 1 and 2 in the order, Anthology Student assigns the new category to 3

You can still change the order.

You cannot modify the entry for the default catalog (Default - None); however, you can associate a category or add courses from a category.

You must add at least one category to a catalog. Once you add the category, Anthology Student automatically saves the new catalog and category. If you change the entry for a category, you must save those changes using the Save button.

1. In the Catalogs grid on the Course Lists page, review the list of catalogs.

   Catalog The catalog configured by your institution. The catalog contains the courses required for a program version or area of study. The Default - None catalog should not be used. Catalog Code The code that will be assigned to the catalog. Effective End Date The last date the item is effective or can be used.

   Effective Start Date The first day that the item is effective or can be used. Elective and Substitution Indicates how the elective and substitution pools for the catalog were built. Uses Pools configuration indicates that your institution enabled the advanced feature for pool based elective pools during configuration and the elective and substitution pools were built using the configured pools (Configuration > Academic Records > Pools). Uses manual configuration indicates that the elective and substitution pools were built manually by adding courses and course groups. They were either built before the advanced feature was available in version 21.1 or the advanced feature was not enabled by your institution. The column for Default - None is blank because the value does not apply.

2. If you want to: 

   • Add a catalog, select the Add button, select a catalog on the dialog, and select the Select button.

   • Edit a catalog, select the catalog in the list.

   You must select a catalog other than Default - None. The Default - None catalog should not be used because it is included only for backwards compatibility with the legacy interface of Anthology Student.

3. In the Categories grid, review, specify, or change the following values.

   Calculated Courses The number of courses calculated for the category. Calculated Credits The number of credits calculated for the category. Calculated Hours The number of hours calculated for the category. Calculated Outside Course Work Hours The number of hours invested in outside coursework. Category Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. DPA/SPE Min Grade The minimum grade point required for fulfillment consideration in the Degree Progress Audit (DPA) and/or the course to apply to progress the student in the Student Pace Evaluation process (SPE).

   Note Area for comments or additional information. Anthology Student displays any notes you specify here on the Degree Progress Audit (DPA) above the grid listing the courses for the category. Order The course category order. Repeat Indicates that courses taken within this category will be added to the student schedule in a future status if the course has a Repeat Grade as configured in Configuration > Academic Records > Course Levels. Required Courses The required number of courses for the category. Required Credits The required number of credits for the category. Required Hours The required number of hours for the category.

4. If you want to: 

   • Add a category, select the Add button

   • Edit a category, select the highlighted name in the list

5. Specify or change the following values and select the Save button.

   Category The course categories required for the program version. Course categories are displayed in the order they were set up for the program version. Core - Indicates DPA will fulfill core categories before non-core Select Yes to specify the category is core. In the course fulfillment order, Anthology Student will fulfill core courses before non core courses. DPA/SPE The minimum grade point required for fulfillment consideration in the Degree Progress Audit (DPA) and/or the course to apply to progress the student in the Student Pace Evaluation process (SPE). Note Area for comments or additional information. Anthology Student displays any notes you specify here on the Degree Progress Audit (DPA) above the grid listing the courses for the category. Order The course category order.

   Repeat Indicates that courses taken within this category will be added to the student schedule in a future status if the course has a Repeat Grade as configured in Configuration > Academic Records > Course Levels. Required Courses The required number of courses for the category. Required Credits The required number of credits for the category. Required Hours The required number of hours for the category.

   Anthology Student closes the dialog and saves both the category and the catalog.

6. If needed, edit values in the Categories grid and select the Save button.

7. In the Course: <name> grid, review, specify, or change the following values.

   Attributes The course attributes that will be associated with the course on the program version level. Course The course list name. Category The course category name. Credits The credits for the course. Read-only, unless the course is a variable credits course. Date Added The date when the item or person was added or the status change was entered. DPA/SPE The minimum grade point required for fulfillment consideration in the Degree Progress Audit (DPA) and/or the course to apply to progress the student in the Student Pace Evaluation process (SPE). Exclude Drops Indicates that dropped courses are not counted towards the maximum number of attempts allowed. Hours The hours for the course. Read-only, unless the course is a variable credits course.

   Maximum Attempts The maximum attempts allowed for this course. The default number is displayed based on the course configuration. Note If a note was added when an elective or substitution was added, displays the note. Order The order that the courses are displayed during advising. Pool Indicates that it is part of a pool. Pool Type The type of pool. Requires Advisement Select Requires Advisement to place an advisement hold on any student in this registration group. When you select Requires Advisement, you must choose an option in the Advisement Type field: a) The student can obtain a Password and provide this to the Advisor to release the hold and continue enrollment. b) The student is automatically placed in a Student Group. The hold is lifted when the advisor has confirmed that the student has satisfied the requirements and the student is removed from the group. Skills The minimum credits required for the skills to be automatically added when the student completes the course. Variable Indicates that the course is a variable credit course. Variable credit courses are highlighted in green and allow edits to the Credits and Hours fields.

8. If you want to: 

   • Add a course, select the Add button

   • Edit a course, select the highlighted name in the list

9. On the dialog, review, specify, or change the following values.

   Attributes The course attributes that will be associated with the course on the program version level. Course The course list name. Category The course category name. Credits The credits for the course. Read-only, unless the course is a variable credits course. Min Grade Point - DPA/SPE The minimum grade point required for fulfillment consideration in the Degree Progress Audit (DPA) and/or the course to apply to progress the student in the Student Pace Evaluation process (SPE). Exclude Drops Indicates that dropped courses are not counted towards the maximum number of attempts allowed. Hours The hours for the course. Read-only, unless the course is a variable credits course. Max Attempts The maximum attempts allowed for this course. The default number is displayed based on the course configuration.

   Order The order that the courses are displayed during advising. Pool Select the pool name from the drop-down list. Pool Type The pool type. Requires Advisement Select Requires Advisement to place an advisement hold on any student in this registration group. When you select Requires Advisement, you must choose an option in the Advisement Type field: a) The student can obtain a Password and provide this to the Advisor to release the hold and continue enrollment. b) The student is automatically placed in a Student Group. The hold is lifted when the advisor has confirmed that the student has satisfied the requirements and the student is removed from the group. Mid Grade Point - Skills The minimum credits required for the skills to be automatically added when the student completes the course. (Refer to details below.)  Substitution Pool Name The name of the substitution or elective pool assigned to the course. This value is displayed only in Edit mode. Variable Indicates that the course is a variable credits course.

   If you want to,

   • Add an elective pool, select the Add button. You can add multiple pools to an elective pool, but only one pool with a pool condition.

   • Edit an elective pool, select the highlighted name in the list

   • Remove an elective pool, select Remove button

10. If you want to:

    • Continue making changes, select the Save button

    • Close, select the Save & Close button

11. If you want to:

    • Save the changes, select the Update button

    • Cancel the changes, select the Cancel button

Details for Automatically Added Skills

Anthology Student automatically adds skills for a course when all of these requirements are met:

• The course is in the course list for the program version or area of study, or you add a course and select a category
• The course is configured with associated skills
• The student completes the course with the required credits
• The student completes the course with the minimum GPA

Anthology Student will also automatically remove skills if there is a change that causes the course not to meet the requirements. For example, if you change the grade, and it no longer meets the minimum GPA.

To determine whether a course has met the required credits, Anthology Student checks the grade scale. If the credits earned in the grade scale are greater than or equal to the value for Min Grade Point - Skills configured on the program version or area of study, the requirements are met, and Anthology Student adds the skills.

If there is a minimum GPA configured for the course for the program version or area of study using the Min Grade Point - DPA/SPE field, Anthology Student also verifies that the minimum GPA is met before the skills are added.

Anthology Student automatically adds skills for transfer credits when:

• A relationship was added to a course at your institution, and the course is configured with associated skills
• The transfer credits are approved

For Anthology Student to automatically add skills for transfer credits, your institution must also have selected Yes for the following advanced feature: Allow Advanced Transfer Credit Select Yes to use the new feature in 21.2 that lets you configure Advanced Transfer Credits. When selected, you can configure more complex Transfer Types such as one-to-one, one-to-many, many-to-one, and many-to-many transfers. Select No if you only want to use the existing options of transfer credits.

Anthology Student only automatically adds skills following your upgrade to version 24.0. (Completed courses that meet the requirements and transfer credits that were approved before upgrading to 24.0 will not have skills automatically added.) 

Electives and Substitutions Tab

You can use the Course List page to add an elective pool for an area of study. You can also add or edit the substitution pool for a course in the course list for an area of study. This is done if one or more courses can be substituted for the course.

There is more than one method for adding courses to elective and substitution pools. You can:

• If you are using version 21.1 or later and your institution enabled pool-based elective pools during configuration and configured the pools, you can use the course pools your institution configured to build the elective and substitution pools

• Add course groups and courses manually to the pools

Courses in the pool are then maintained in the configured course pool, and any changes made to the configuration are reflected in the elective and substitution pools here.

Because the ability to build elective and substitution pools using configured pools was added in version 21.1, catalogs with pools built manually must be maintained manually. For example, if you:

• Enable and configure pools in version 21.1 and add a catalog, the Electives and Substitution grid will have buttons for adding and removing pools. The Electives and Substitutions tab will also be available so that you can view the pools and the list of courses in the pool.

• Do not enable and configure pools in 21.1 or select a catalog added before 21.1, the Elective and Substitutions grid will have buttons for adding and removing courses and course groups. The Electives and Substitutions tab will also be disabled.

Add or Edit an Elective Pool

To control the order that Anthology Student uses when a course appears more than once in the course fulfillment order used for the degree progress audit (DPA), you should configure the orders for the following in your course list.

• Categories
• Courses
• Elective pool courses

The order you specify here for the categories is the order in which they will be displayed on the DPA. Within the categories, Anthology Student displays:

• First, the required courses in the order specified
• Then, the elective pools in the order specified

When you add categories, courses, and elective pool courses to existing course lists, Anthology Student automatically assigns the next available number in the order.

For example, if you have 2 existing categories for a program version and you:

• Did not specify an order, Anthology Student assigns the new category to 1
• Did specify an order with the categories in 1 and 2 in the order, Anthology Student assigns the new category to 3

You can still change the order.

1. If not already selected, select the catalog in the Catalogs grid.

2. In Courses, if you want to:

   • Add a new elective pool, select the New Elective Pool button on the toolbar

   • Edit an existing list item, select the name in the list

3. Specify or change the following values.

   Category The course category name. Credits The credits for the course. Read-only, unless the course is a variable credits course. DPA/SPE The minimum grade point required for the degree progress audit or student pace evaluation process. Elective Pool Name The name of the elective pool. Exclude Drops Indicates that dropped courses are not counted towards the maximum number of attempts allowed. Hours The hours for the course. Read-only, unless the course is a variable credits course.

   Maximum Attempts The maximum attempts allowed for this course. The default number is displayed based on the course configuration. Note Area for comments or additional information. On the Degree Progress Audit (DPA) page, Anthology Student displays the note above the grid of courses when you expand the elective pool in the Course Requirements grid. On the Degree Pathway page, Anthology Student displays the note in box at the top of the dialog it displays when you click the highlighted elective pool name in their plan. Order The order that the courses are displayed during advising. Requires Advisement Select Requires Advisement to place an advisement hold on any student in this registration group. When you select Requires Advisement, you must choose an option in the Advisement Type field: a) The student can obtain a Password and provide this to the Advisor to release the hold and continue enrollment. b) The student is automatically placed in a Student Group. The hold is lifted when the advisor has confirmed that the student has satisfied the requirements and the student is removed from the group. Skills The minimum credits required for the skills to be automatically added when the student completes the course.

4. Select the Save button.

   Anthology Student adds the pool to the Elective and Substitutions grid and prefixes the name with EP.

Add or Edit a Substitution Pool

1. If not already selected, select the catalog in the Catalogs grid.

2. In the Courses list, take the appropriate action.

   Task	Actions to Take
   Add a new pool	In the Courses List, select the entry for the course. Select the New Substitution Pool button in the toolbar. On the dialog, specify a name for the substitution pool. You can also specify a Note Area for comments or additional information. On the Degree Progress Audit (DPA) page, Anthology Student displays the notes in the Fulfillments Note column in the Course Requirements grid. On the Degree Pathway page, Anthology Student displays the note in the Fulfillment Note field on the dialog it displays when you click the highlighted course name in their plan.. Select the Save button.
   Edit the pool	In the Courses List, select the highlighted name. Change the value for Substitution Pool Name The name of the substitution or elective pool assigned to the course. This value is displayed only in Edit mode.. Select the Save button.

Reminder About the Methods for Adding Courses to Elective and Substitution Pools

There is more than one method for adding courses to elective and substitution pools. You can:

• If you are using version 21.1 or later and your institution enabled pool-based elective pools during configuration and configured the pools, you can use the course pools your institution configured to build the elective and substitution pools

• Add course groups and courses manually to the pools

The procedures you follow to add and manage the pools for elective and substitution pools are basically the same, so the procedures that follow apply to both.

Add and Manage the Course Pools in the Pool

Follow this procedure if both of these conditions are met.

• Your institution enabled and configured pools.
• The course is for a catalog that you added in version 21.1 or later.

There is also more than one location you can use to add and manage pools. You can add and manage pools using the Elective and Substitutions grid on the: 

• Course Lists tab

• Electives and Substitutions tab (The tab also displays the courses in the pool in the order they were configured in the pool.) 

1. If you want to use the: 

   • Course Lists tab, select the entry for the pool in the Elective and Substitutions grid. Anthology Student enables the buttons on the toolbar.

   • Electives and Substitutions tab, review the following values.

     Course The code and name identifying the course the student is enrolled in.

     Pool Name The name of the pool. Pool Types The type of pool.

     Select the highlighted name of the substitution pool in the Electives and Substitutions grid. Anthology Student switches to the Electives and Substitutions tab and enables the buttons on the toolbar there

2. In the Electives and Substitutions grid, take the appropriate action.

   Task	Actions to Take
   Add a pool to the elective or substitution pool	Select the Add Pool button on the toolbar. On the dialog, review the values and select one or more pools in the list. Active Specifies whether the associated record is active. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Name The descriptive name of the item. Select the Select button. Anthology Student adds the pools to the grid. If needed, change the Order The order in which the pools are listed during advising. of the pools in the grid and select the Save button on the toolbar.
   Remove a pool from the elective or substitution pool	Select the check box for the pool. Select the Remove Pool button in the toolbar.
   Delete the elective or substitution pool	Select the entry in the grid for the substitution pool. On the toolbar, select the button appropriate for the type of pool. Either:  Delete Elective Pool Delete Substitution Pool Anthology Student displays a confirmation dialog box to delete the pool and any pool associations. Select the Delete button.

Procedure to Add and Manage Courses and Course Groups Manually in the Pool

Follow this procedure if either of these conditions are met:

• Your institution did not enable and configure pools.
• The course is for a catalog added before Anthology Student version 21.1.

In the Electives and Substitutions grid, take the appropriate action.

Task	Actions to Take
Add courses to the pool	Select the entry for the substitution pool in the list. If you want to add:  Individual courses, select the Add Course to Pool button All the courses in a course group, select the Add Course Group to Pool button On the dialog, select the courses or course groups. Select the Select button. Anthology Student closes the dialog and displays the courses in the list. If you want to display the courses in a specific order during advising, specify the Order Specifies the position of the course in the pool list. If more than one course has the number, they are listed alphabetically for that number.. Select the Save button in the toolbar.
Remove a course from the pool	Select the check box for the course. Select the Remove Course button on the toolbar.
Remove all courses from the pool	Select the entry for the pool. Select the Remove All Courses button.
Delete the pool	Select the entry for the pool. Select the Remove Pool button on the toolbar.